Becoming a Marketplace Vendor at
The Philadelphia International Flower Show

The Philadelphia International Flower Show is always looking for new Vendors to enhance the experience of our visitors. Please submit your application packet today for consideration in an upcoming Show.

Marketplace Participation

Interested Vendors who meet Marketplace guidelines are encouraged to submit an application packet. Applications are accepted year-round. Demand for retail space exceeds our available space, however for premium locations booking before December 1st is reccommended. As a result, applications are kept on file for three years from the date we receive them.

As space becomes available in the Marketplace, all applications on file are reviewed and a new Vendor is chosen to participate.

Marketplace Guidelines

Our process for new Vendor selection begins with product review. Consideration for space is given to Vendors who feature a product or product line that is horticultural in nature or garden-related in the following categories:  

• Horticulture (Plants, Bulbs, Cut Flowers, Dried Flowers, etc.)
  
  
• Tools for Outdoor Living (Outdoor Furniture, Fountains, Garden Art, Pots, Birdhouses, Wind chimes, Birdfeeders, Garden Lighting, Trellises, Garden Statuary, Hammocks, etc.)
  
  
• Tools for Gardening (Seeds, Gloves, Gardening Tools, Sheds, Potting Tables, Compost Bins, Greenhouses, Deer Fencing, etc.)
  
  
• Home Décor (featuring flowers or of Horticultural Origin or Function, i.e. Vases, Flower-arranging Supplies, Pottery, Copper Pots, Tile Art, etc.)
  
  
• Botanical Art (Original Paintings, Prints, Pressed Flower Art, etc.)
  
  
• Green Products (Solar Panels, Recycled Products for the Garden/Gardening, etc.)
  
  
• Jewelry (Featuring Floral Designs)

Marketplace Restrictions

Applications for silk, plastic or any artificial flowers, apparel including: shirts, tee shirts, sweatshirts, sleepwear, jackets, dresses, trousers, shorts, shoes, hats, coats, scarves, shawls, wraps, or bags including: totes, handbags, book bags, make-up bags, pouches, and purses  or umbrellas ARE NOT ACCEPTED.

Marketplace Booth Information

The Marketplace consists of 225 spaces

188 24 6 7

12’ x 12’ 10’ x 15’ 12’ x 24’ Premium spaces over 400 sq. ft.

Please view SHOW LAYOUT for map of vendor booths.

Types of booth spaces:

• Aisle space – open to aisle on one side.
• Corner space – open to aisles on two sides.
• Island space – open aisles on all four sides.

Booth Information:

• 12’ x 12’ spaces generally start at around $3900
  
  
• 8’ back pipe, 8’ x 8’ side pipe, 3’ x 4’ side pipe and drape for aisle and corner spaces is provided, along with booth number sign.
  
  
• Rental fees do not include union labor (if necessary), electricity, floor covering, decorations, furnishings, or other services.

Marketplace Participation Requirements

In addition to the booth rental fee, each Vendor is required to have a floor covering for the booth, i.e. carpet, sign for the booth (at least 2’ x 2’), and public liability insurance coverage. The minimum policy limits must be $1,000,000 for bodily injury (including death) and $500,000 for property damage.

Marketplace Expenses
In addition to the booth rental fee, interested Vendors should consider other expenses that they may incur including, but not limited to:

• Public Liability Insurance (required for participation: $1,000,000 for bodily injury (including death) and $500,000 for property damage)
• Union Labor (if necessary; contact the General Exposition Services for rates: 610.495.8866)
• Booth electricity (if necessary; contact the Pennsylvania Convention Center Utility Services Dept. for rates: 215.418.4800)
• Booth phone line for credit card machine (if necessary; contact the Pennsylvania Convention Center Utility Services Dept. for rates: 215.418.4800)
• Booth Sign (required for participation)
• Floor Covering (required for participation)
• Booth Staff (if necessary)
• Product shipping (if necessary)
• Transportation
• Hotel stay (if necessary; also, PHS will provide a list of area hotels offering a special Flower Show rate)
• Parking (each Marketplace Vendor is given one free parking space for the Show, however, any additional parking that is needed must be provided by Vendor)
• Storage (very limited storage space is available, therefore, Vendors must use their own vehicle for storage or perhaps rent an offsite storage space for the duration of the Show).

Marketplace Sales Hours

The Marketplace at the Flower Show is open for 9 days, including the Members’ Preview:

Saturday, March 5, 2011 – MEMBERS’ PREVIEW
12:00 noon – 3:30 p.m.

Sunday, March 6, 2011 – OPENING DAY
8:00 a.m. – 6:00 p.m.

Monday, March 7 – Friday, March 11, 2010
10:00 a.m. – 9:30 p.m.

Saturday, March 12, 2010
8:00 a.m. – 9:30 p.m.

Sunday, March 13, 2010
8:00 a.m. – 6:00 p.m.

Marketplace Application Packet
To apply to the Show for participation you must send via mail or e-mail (listed below) a complete application packet consisting of the following items:

• Completed SHOW APPLICATION to the Marketplace Manager at the address listed below.
  
  
• A letter addressed to the Marketplace Manager that includes information about your company and product.
  
  
• Color photos of each item to be sold (no samples, slides or videos, please) and/or product brochure.
  
  
• A color photo of your booth from the most recent show you have participated in or a sketch of how the product would be represented.
  
  
• A list of other Shows that you participate in throughout the year, if any.
  
  
• Price list and/or price range for product.
  
  
• A list of awards won, if any.

Once we have received your information, you will placed on our waiting list. If space becomes available, we will contact you right away to participate. Vendors can be contacted as late as February for upcoming Show participation. Every time a space becomes available, all applications on file are reconsidered.

If you have any questions regarding participation in the Marketplace of The Philadelphia Flower Show, contact the Marketplace Manager at:

Tanya King
Marketplace Manager
Pennsylvania Horticultural Society
100 North 20th Street, 5th Floor
Philadelphia, PA 19103
Email

The Pennsylvania Horticultural Society’s mission is to motivate people to improve the quality of life and create a sense of community through horticulture. PHS’s award-winning Philadelphia Green program, supported by Show proceeds, brings vibrant green spaces to the city’s downtown area and neighborhoods.

Show Layout